Women's Health Clerkship Policies

POLICY REGARDING ABSENCES FROM CLERKSHIP ACTIVITIES AND DUTIES

Rationale:

The purpose of the clerkship year is provide both education and supervised experiences in a variety of medical specialties.  For this to occur, it is imperative that a student attend all scheduled activities during the period of each clerkship.  Student absences do not allow the clerkships to meet their obligations to their students individually or as a group.  Medical students are professionals in training and are expected to conduct themselves in a professional manner at all times.

Policy:

Student absences from a scheduled clerkship activity due to personal illness or a personal family crisis will be handled on an individual basis by the clerkship director or his/her designee.  Once the illness or crisis occurs, the student is responsible for notifying her/his preceptor and the specific clerkship office immediately.  If the absence exceeds two days, the student will be required to (a) submit a statement from his/her personal physician and (b) speak directly to the clerkship director (or designee) to arrange to make up the lost time.

Student absences for any other reason (e.g. a conference, or to attend a family function) will be considered unexcused unless written approval is received from the clerkship director at least 30 days prior to the event causing the absence.  In any case, the student will be required to make up all time lost.  An unexcused absence will be reflected unfavorably on the student’s written record and may adversely affect the grade received for the clerkship.  Until the time missed is made up, the student’s grade will be recorded as an incomplete.

Student should follow the holiday schedule of the hospital, clinic, or practitioner’s office to which he/she is assigned unless specifically instructed otherwise by the clerkship director.

This policy will become effective during the 1995-96 academic year, will be provided to all clerkship students, and will be published in the Student Handbook.

NOTE:  Statements underlined were added at the April 11, 1995, Biennium II Curriculum Subcommittee Meeting.

COMPILATION OF FINAL GRADE

The evaluation process disperses grading into as many elements o the clerkship as possible to alleviate the impact of any one grade.  We keep a file on each student in the department that can be reviewed by the student at anytime during or after their clerkship rotation.

Clinical Evaluation: 40%

NBME Shelf Examination: 30%

Quizzes (4):  2.5% each 10%

Oral Presentations (2):  4.5% each 9%

Five Minute Talk: 6%

Clinical Work Cards: 5%

GRADING POLICY:

Grades are reported as Pass/Fail and a numerical grade.  A grade of 70% and above (Pass) and a grade that is lower than 70% (Fail).

NBME:  The NBME Shelf Exam is considered the final exam for the Obstetrics and Gynecology Clerkship.  A score of less than 56% constitute a course failure, regardless of the composite grade described above.  If student does not pass the NBME Shelf Exam, he/she will be allowed to retake the exam one additional time only.  If exam is not passed the second time, the student will have to repeat the entire clerkship.  If exam is passed the second time, the final clerkship grade cannot be higher than 70%.

COMPOSITE SCORE:

Seventy percent is a passing grade for the Obstetrics and Gynecology Clerkship.  Less than 70% represents course failure and the entire clerkship will have to be repeated.

DRESS CODE POLICY

RESIDENTS AND STUDENTS

It is hoped that students and residents alike realize that how they look does not correlate wit how good a physician they are.  However, it can certainly influence how a patient reacts to the physician and how willingly he/she accepts subsequent diagnosis and recommendations for treatment.  With this in mind, the following guidelines for dress in the Wright State University Boonshoft School of Medicine affiliated programs are suggested.Dress in a socially acceptable manner.  This should include neat clean clothes and clean hair.  A clean white coat is expected. Attempt to limit the use of scrub suits to those times that seem appropriate.  This is to mean when participating in surgery or between surgical cases, while on duty for Labor and Delivery or when taking night call.  If scrub suits become soiled in surgery, they should be changed immediately.  Otherwise, street clothes are encouraged particularly when meeting patients or family for the first time, in clinic or when “working-up” elective admissions.

EVALUATION POLICY

The clinical evaluation of medical students is something that the residents and faculty take quite seriously and for years have given insightful evaluations.  This important evaluation comprises 40% of their grade.

1. Students on OB at Miami Valley Hospital will be evaluated by Dr. Janice Duke and the fourth year resident on that service.
   Students on GYN at Miami Valley Hospital will be evaluated by Dr. Sheela Barhan and the fourth year resident on that service.
   Students on ONC at Miami Valley Hospital will be evaluated by Dr. Thomas Reid and the fourth year resident on that service.

2. Student/s on OB at Good Samaritan Hospital will be evaluated by Dr. William Rettig.

3. Students on OB at WPAFB will be evaluated by Dr. Samantha Wiegand and the third year resident on that service.
   Students on GYN at WPAFB will be evaluated by Dr. Samantha Wiegand and the third year resident on that service.

4. Student on OB/GYN at Mount Carmel will be evaluated by Dr. Ralph Ballenger.

The evaluation forms with student pictures will be disseminated to the appropriate physician at the beginning of that sub-rotation through RMS so that the physician will be reminded of the student/s that they will be evaluating.

The chief resident needs to pick a time at the end of the sub-rotation to meet with the entire resident team.  All of the students’ performances on the sub-rotation need to be discussed and agreed upon.  The chief resident fills out the evaluation form.  On the service where evaluations are filled out by the third year resident the same steps should be followed in order to fill out an accurate evaluation on each student.

The students may choose to give not more than two blank evaluations to a resident or attending that they felt they worked a great deal with and who did not have the prior privilege of evaluating them on their sub-rotation.  We will add these evaluations in their final clinical summary.